UNAPPROVED 2019 Annual Meeting Minutes

Please note, the following document has not been approved by the Masters Board of Directors (BOD).

DRAFT

The Masters at Pelican Sound
Homeowners Association, Inc.
Minutes of Annual Meeting of Members
March 20, 2019 Pelican Sound Fitness Center – River Room

The meeting was called to order at 10:08 A.M. by Board President Marcy Holtz

A Quorum of Members was established by Steve Hart from Collier Financial with 73 Homeowners represented in person or by proxy.

Proof of Notice – Notices were mailed per statute.

Board members Present: Marcy Holtz, Pam Venosa, Nancy Freeman, Bill Ellis, Jim Swanger

Also present: Heather Keel, Cambridge Property Management; Steve Hart, Collier Financial; and Richard DeBoest, attorney

Reading or Waiver of 2018 Annual Meeting Minutes – A motion was made and seconded to waive the reading of the 2018 Annual Meeting Minutes. Motion passed by voice vote of the membership; the minutes were approved.

There were no nominations from the floor.

The Masters attorney, Richard DeBoest was asked to attend the meeting and presented information concerning the changes and/or rewording of the Declarations and By-Laws. He also responded to questions from the residents.

Presidents Report- Marcy Holtz thanked the ad hoc document review committee for their dedicated work to make the amended and restated documents available for this meeting. She also mentioned the importance of resident’s checking their mailing address with Collier Financial (our corporate office) if they are going to be in residence for many months as the document package containing the ballot and proxy forms were mailed to out-of-town addresses

Treasurers Report- Bill Ellis reported that the association is on sound footing and nothing stands out as being out of line. Painting reserve will get another year to accrue.

ARC Landscape Report –Jim Swanger reported that typical things have been approved. 1 new roof approved. 2 fruit trees approved for removal.

Property Management Report – Heather Keen explained rollover and waiver of CPA.
She announced the following: Rollover 2019 Association funds: 73 in favor; 0 opposed
Waive CPA compilation of 2019 financial report: 67 in favor, 5 opposed, 1 abstention
Approve Seconded Amended and Restated Declarations and Bylaws: 63 in favor, 10 opposed.

Announcement of Board of Directors –Four owners ran for two positions available on the Board, they were: Russell Frith, Marcy Holtz, Don Jancin, Dikran Ohannessian. The two owners with the most votes were elected to the board. The 2019 Board of Directors is:
Bill Ellis, Don Jancin, Dikran Ohannessian, Jim Swanger, Pam Venosa

Adjournment:
There being no further business to discuss, the meeting was adjourned at 11:20 A.M.

Respectfully Submitted by,
Nancy Freeman, Secretary

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