Author: Ben Bachrach

THE MASTERS AT PELICAN SOUND
NEIGHBORHOOD ASSOCIATION, INC.
PUBLIC NOTICE FOR BOARD OF DIRECTORS’ MEETING

DATE:         January 18^th, 2024
TIME:         3:00 PM
PLACE:       Lakes Room (above the Fitness Center)

AGENDA
1. Call to Order
2. Determination of a Quorum
3.    Proof of Notice
4.    Approval of Board of Director Meeting Minutes – 11/16/23
5.    Comments from the Floor
6.    President’s Comments
7.    Treasurer’s Report
8. ARC Report
9. Property Manager’s Report
—a. Truist Transition Update
—b. Electronic Voting Update
—c. Reserve Account
——–i. Account Structure
——–ii. Investment Options
10. Next Meeting
11. Adjournment

Zoom and call-in instructions will be sent to all residents on Sunday, January 14. If you do not get them email: info@masters33928.us

The bocce matches were rained out, but the party was a big hit.

Click to see more photos by Anina Bachrach

Please thank the party organizers, Kathy Sherlock and Kathy Rhodes

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The Masters NVR, Jerry Vasile, received the following message from Eric Long, the Pelican Sound General Manager.

We regret to inform you that an irrigation break has occurred within the Masters area. In response, our team has successfully isolated the valve responsible for the affected region. As a result, irrigation water supply to the following areas has been temporarily shut off: Masters, Southern Hills, Edgewater III, IV, and Seaside III.

Our utmost priority is to swiftly address this issue and restore normal irrigation services. We anticipate having our dedicated crews on-site to resolve the break by January 2nd.

We apologize for any inconvenience caused and appreciate your patience and understanding as we work diligently to rectify this situation.

Eric Long
General Manager/COO, CAM
Pelican Sound Golf & River Club
4569 Pelican Sound Blvd.
Estero, FL 33928
Ofc. 239.948.5232
Cell 239.289.5580
www.pelicansoundgrc.com
Email elong@psgrc.org

Come one, come all, to enjoy our January Social and the opening of the 2024 Bocce season.

Here’s how the event will unfold:

3pm to 5pm – Opening bocce matches at the bocce courts. All are welcome to come and cheer the teams on.

5pm to 8pm – Immediately following is our January Social at the Racquet Center.

Watch for the email announcing the opportunity to let us know if you will be attending.

For those who are playing bocce, the team rosters, and season schedule are now posted at: https://masters33928.us/wp/masters-bocce-2024/

For more information about the January party contact:
Kathleen Sherlock
kathsherlock@msn.com

BOARD OF DIRECTORS MEETING

OFFICER REPORTS

President – Jerry Vasile reported that he has been very impressed with the level of expertise and dedication of the Pelican Sound Board of Directors, NVRs and the management team supporting them. He also complimented the Masters Board members on their capabilities and willingness to serve on the Board of Directors. Jerry spoke to overall spirit, sense of community and strong neighborhood involvement in of the Masters Community as a whole.

Jerry then spoke of the Holiday Decorations and his gratitude to Kay Howard who has been leading this effort for the past 6 years. Kay has elected to step down next year and the Masters Social Committee has volunteered to take this on going forward. Our sincere thanks to Kay for all her hard work to make the Masters “shine” during the Holiday season.

Vice President – George Monahan reported that Greenscapes pricing increased one percent and that they have modified the contract to include 9 inspections of the Masters per year. All other contracts remained the same. George recommended that the contracts be added to the Frankly Coastal website for our members’ convenience and Frank Parrish agreed that this would be done.

Treasurer – Scott Gallagher asked Frank Parrish to address the current financial status of the Masters and the balances in our accounts with Fifth Third and 1^st Horizons banks.

ARC – Celeste Eaton issued a report to the community on November 15^th 2023 and it has also been posted to the Masters web page.

NEW BUSINESS

2024 Budget – The proposed 2024 budget was sent to all residents on November 2^nd. There are two notable changes to the budget for 2024. The first is an increase to the Contingency Account 40117 to improve our equity position so that we have two months of operating expenses in the account. The other change is a three percent increase across all Reserve Accounts to better position us for increased costs due to inflation. The overall impact to our Quarterly HOA fees is a $100 increase effective January 1^st, 2024. As the Hurricane Ian quarterly assessment of $102 ends in December, the quarterly HOA basically remains the same for 2024. The Board adopted the proposed 2024 budget and it will go into effect January 1^st, 2024.

Consolidation of Banking Institutions – The Board agreed to have Frankly Coastal consolidate and transition our bank accounts with Fifth Third and 1^st Horizons to Truist and migrate to the Truist payment processing systems. This will help eliminate manual processing errors, minimize monthly processing fees and provide the Masters with flexible payment options. Frankly Coastal will be sending detailed information about the transition process to our members in advance.

Reserve Investment Options – The Board agreed to have Frankly Coastal research short and long term investment options for our Reserve Accounts and report back on them at the January Board meeting for review and potential approval. It is estimated that we may be able to earn approximately $4000 in interest payments on these accounts. There was also agreement to look at the structure of the Reserve Accounts and present any proposed changes to the members for vote at the Annual Meeting in March.

Electronic Voting – A form to agree to electronic voting was included with the Proposed 2024 Budget package that was distributed on November 2^nd. Unfortunately, many of our members missed it and so it was agreed that this should be re-sent and encourage everyone to sign up for this option. Electronic voting reduces our costs and is more efficient. It also ensures that our residents are able to submit their vote regardless of where they are residing at the time.

Future Meeting Dates – The next Board of Directors Meeting will be held on January 18^th, 2024 at 3pm. The Annual Meeting is scheduled for March 11^th 2024 at 3pm. Notice of both meetings will be provided in accordance with Florida Statute

Roof Cleaning/Dirty Roofs – Concern was expressed that the PSGRC ARC performs inspections in the morning when the roofs are wet and may appear dirty. There is an appeal process that can be used if you feel your roof has been incorrectly identified as being dirty or if cleaning the roof could violate your warranty. The Board was also made aware that there is an effort underway to determine what constitutes a “dirty roof”. Frank Parrish offered to reach out to Denise Williams to find out more about this effort and report back to the Board with his findings.

Respectfully Submitted,

Lynelle Reney (Moscaritolo)
Board Secretary

Masters Residents,

Please know that you ARC representative for the Masters Community has been really busy lately and I’m pleased to provide you all with the following updates:

ROOF CLEANING UPDATE:   I have had a number of questions relative to our roof cleaning bundled offer, so please see the following FAQs:

1.  What will the roofs be cleaned with?
o Water and a small amount of chlorine

2. When was the last time our roofs were cleaned by the community? 
o 2020

3.  Do I have to have my roof cleaned?
o Roof cleaning is a homeowners prerogative, unless you have received a violation letter form Pelican Sound’s ARC committee stating that your roof is dirty.  

o If you have received a violation letter, you need to discuss your options to rectify the situation with Denise Williams, Executive Assistant for Pelican Sound.

REMINDER:  The Masters Community bundled roof offer requires that each homeowner who is interested in the offer must communicate with Trafford Pressure directly. Their number is 239-593-0640.  Trafford asks that you call them prior to November 17.

Fun fact:  As of November 10, we have had 91 of the original 100 roofs replaced or in the process.

ANNUAL PALM AND HARDWOOD TREE TRIMMING

Greenscapes will be conducting the annual trimming in December.  If you have any specific concerns in regards to trimming at your home in advance of the trimming,  please email ARC Chairperson Celeste Eaton at arcchair@masters33928.us and she will compile the concerns and communicate them with Greenscapes.

MULCHING. Greenscapes is scheduled to mulch the Masters community in November!

IRRIGATION AND SIDE YARDS.

Many of our side yards have had grass die out over the summer.In a conversation in regards to this issue with Jamie McGarvery, the Master’s Client Service Manager with Greenscapes, this can be due to one of three things:

• The lack of sunlight.
• The lack of water.  (When our homes were built, the irrigation nozzles were placed behind bushes.  As the bushes have matured, the nozzles are now not able to get enough water out to the grassy areas.  To rectify this problem, the irrigation nozzles need to be moved, at the home owners expense)
• Turf damaging bugs.

If you are unhappy with the condition of the grass in your side yard, please call Greenscapes directly.  They will identify the problem and give you some options for a solution.

IRRIGATION WATER SUPPLY.

The water plant that produces Pelican Sounds reclaimed water is going through an expansion project.  The project began in June of 2023 and is scheduled to be completed in June of 2024. This may affect the quantity of water our community will have available for irrigation. Pelican Sound has added a well to have access to more water.  In my conversation with Jamie McGravey, Greenscapes, she mentioned that she will be taking this situation into consideration in regards to new landscaping plantings.

DOG MANURE

I have received two complaints of dog manure left in the street, and both complainants had actually stepped in the manure in the streets.  Please remember to pick up your dog’s dropping regardless of where they are left…street or someone’s yard.

Celeste Eaton, Masters ARC Chairperson

Budget Workshop October 18, 2023

Proposed 2024 Budget: The Masters Board of Directors and Frankly Coastal met on October 18^h,2023 to continue the review of the proposed budget for 2024.   Frank Parish of Frankly Coastal provided an update on the quotes he has received from several suppliers and has incorporated them into the proposed budget.  Frank provided and reviewed budget models that incorporated inflation rates of 2%, 3% and 4% for the reserve accounts.  Discussion was also held about adding a contingency fund to the budget.  The Board agreed that the budget should include a 3% inflation rate for the reserve accounts and a contingency fund.  The proposed budget incorporating these changes will be presented to the members in advance of the November 16^th, 2023 Board and Budget Adoption Meeting.  Frankly Coastal will communicate the proposed budget to the members in advance of the meeting and in accordance with Florida statute.

Electronic Voting:  Along with the communication to the members of the proposed budget, Frankly Coastal will also be requesting each household to consent to electronic voting. This consent must be in writing and instructions on how to do so will be included.  Electronic voting is more efficient and cost effective for our community.

Banking Institution: The Masters currently uses two different banking institutions for our Operating & Reserve Accounts.  It was recommended that we consider consolidating these accounts with Truist Bank.  Truist offers more payment options, has more automated functions, requires less manual intervention and is more cost effective.  The Board agreed to add this to the agenda for the November 16^th meeting.

Estero HS Golf Team Fund Drive:  Marcy Holtz attended the meeting and asked how the Masters could better support this worthy effort.  A recommendation was made to ask for donations at the Masters Welcome Back event being held on Sunday October 29^th.  Marcy will have the Masters Sponsorship sign and a place where donations can be made at the event that day.

Respectfully Submitted,

Lynelle Moscaritolo
Board Secretary

The Masters Board of Directors will be holding a second Budget Workshop on October 18, 2023.  Specifics on this meeting are as follows:

DATE:           October 18, 2023
TIME:           10:00 AM
LOCATION:   Palm Room at the Golf Club (off the Pelican Pub)
email: info@masters33928.us
for Remote Access/ZOOM Instructions

AGENDA

1. Call to Order
2. Determination of a Quorum
3. Proof of Notice
4. Old Business
   1. Continued review of proposed 2024 budget
5. New Business
6. Adjournment

——————————————

Budget Workshop October 9, 2023

The Masters Board of Directors and Frankly Coastal met on October 9^th,2023 to review the proposed budget for 2024.  Frankly Coastal proposed several revisions to the format of the budget that would help simplify and clarify the line items.  Detailed discussion/review was conducted on the Reserves, Earned Income and the Operating Expenses.  Frank Parish of Frankly Coastal noted that he was still waiting on several quotes from our suppliers and would be following up to obtain them.  Frank suggested that the Board consider including the impact of inflation on our projected long term reserve estimates and offered to develop several models reflecting a range of inflation from 2 to 4%.  Frank also suggested that the Board give some consideration to investing current reserve balances in CD’s that could offer greater interest rates.  The Board agreed to think about both concepts.  A follow-up Budget Review Meeting will be held on Wednesday, October 18^th at 10am.  Details on the logistics for the upcoming meeting will be provided prior to the meeting.

Respectfully Submitted,

Lynelle Moscaritolo
Board Secretary