Secretary’s Notes – April 2, 2024

BOARD OF DIRECTORS MEETING

Irrigation Reserves

There is a significant amount of money in the irrigation reserves that the Board discussed possibly moving to another reserve account where it can be used for other purposes. This account is primarily used to replace the irrigation timer boxes on each of the homes in the Masters.  The timing unit costs approximately $350 -$400 dollars and we replace between 6 and 7 timing units per year.  The Board agreed to do a reserve account analysis in the fall and any proposed changes will be submitted to the membership for a vote.

River Ridge Community Development District

Terry Mountford gave a presentation on the River Ridge Community Development District which covers Pelican Sound, the Meadows at Estero and the Paradise Shops.  He explained that the River Ridge Community Development District was established under Florida law, has its own Board of Directors and can borrow money at more favorable rates. The River Ridge CDD actually owns PSGRC infrastructure such as our lakes, golf course irrigation system, sidewalks, guard houses, roads, roadside landscaping, drainage systems, community monuments, etc.  Repairs/improvements to this infrastructure under $50K is paid for by Pelican Sound and over $50K is paid for by River Ridge.  In addition to borrowing money, River Ridge is also funded through our taxes.  Recent efforts include:

  • Community Master Landscape Renovation ($850K)
  • Golf Course Rain Bird Irrigation Control System ($850K)
  • Community Irrigation Pump Station ($260K)
  • Community Irrigation Filtration System ($66K)
    • Phase II Paver Project ($238K)

Unfortunately, our infrastructure is aging and the next big projects will be sidewalks, repaving and evaluation of traffic control needs.

Mailbox Committee Update

Celeste gave a detailed readout from the Mailbox Committee.  Our current mailboxes are 7 years old and policy has been to replace them every 7 years.  The committee recommends that we continue to maintain the current mailboxes and defer replacement.  They conducted a review of all the mailboxes and identified 10 in need of painting refresh, 2 needing new flags, 1 bracket needing to be fixed and another is damaged and may need to be replaced.

There has been concern raised about the visibility of the address numbers on the top of the mailboxes, especially at night. Several options to improve the visibility of the numbers are being reviewed and a decision will be made once all of the research has been finalized.

Proposed changes to the existing ARC Guidelines on mailboxes were also discussed and draft of that language will be sent to the membership for review and comment. Those changes include clarification that the mailboxes are the responsibility of the HOA, that periodic reviews will be made to identify deficiencies needing to be addressed and details homeowners need to provide when reporting a damaged mailbox to the property management company.  Lastly, the homeowner is responsible for the cleanliness of the mailbox.

ARC Violations

The Masters ARC Survey was conducted on Monday, April 1st and several new violations were identified in addition to some long standing violations that have not been cured by the homeowner.  Discussion centered around standardizing violation notification letters, sending via mail or certified mail, timing for the letters and timing for updates to the Frankly Coastal website. Due to time constraints, it was agreed to address this further at the next Board Meeting.

HOA Assessment Delinquencies

There are currently 6 homeowners with payment issues due to the recent transition to Truist and 2 long term delinquencies that have been contacted for payment.  There was discussion around having club privileges suspended or deactivating gate transponders for owners who continue to fail to pay their HOA fees.  Don to develop a draft policy for review at the next meeting.

Respectfully Submitted,

Lynelle Reney (Moscaritolo)

Board Secretary


These notes are for information only and are not the official meeting minutes.

NOTICE OF BOARD OF DIRECTORS MEETING

On April 2nd, 2024, a Board of Directors Meeting will be held at 3pm in the Sound Room above the fitness center.  The agenda items for that meeting are as follows:

  1. Call to Order
  2. Determination of a Quorum
  3. Proof of Notice
  4. Approval of the 3/11/24 Organizational Meeting Minutes
  5. Comments from the floor
  6. Old Business
    __a. Irrigation Reserves
  7. New Business       
    __a. Presentation on River Ridge (Terry Mountford)
    __b. ARC Violations   
    ____i. Current status of ARC violations
    ____ii. Frankly Coastal efforts and timelines
    ____iii. Development of standard procedures to
    ______address ARC Violations
    ____iv. Formation of Compliance Committee
    ____v. Summer Liaison
    ____vi. Process for review of ARC Applications
    __c. HOA Delinquencies
    ____ i. Status of current delinquencies
    ____ii. Establishment of standard procedures to address
    ______and resolve delinquencies
  8. Adjournment

Secretary’s Notes – Jan 18, 2024

BOARD OF DIRECTORS MEETING

COMMENTS FROM THE FLOOR

Generator Installations – an issue was raised regarding the recently developed PSGRC ARC Guidelines to allow homeowners to install generators and propane tanks on their property.  Concern was expressed that these guidelines do not contain a requirement that installation conform to Village of Estero specifications. It was also noted that some of the wording could be misconstrued by residents with respect to what constitutes “adjacent property” in relation to the lakes within the Masters.  The Board agreed that it might be appropriate to develop our own ARC Generator requirements to address these concerns.

January HOA Payments – a member raised the issue that their January HOA payment had been deducted twice from their bank account during the transition to Truist.  Frankly Coastal was aware of two instances where this had occurred and has been researching the cause.  They offered to meet with the individual at the end of the meeting to further discuss and resolve this issue. 

PRESIDENT’S COMMENTS

President Jerry Vasile spoke about his email that was sent to the community earlier in the week.  He also praised the Social Committee for the two most recent Masters gatherings. Thanks was also made to Kay Howard and her team for the holiday decorations.  Jerry announced that Ron Paquette and Jim Van Aucken have volunteered to take on this effort going forward.  Lastly, Jerry spoke of the great community spirit within the Masters.

TREASURER’S REPORT

Treasurer Scott Gallaher and Frankly Coastal have reviewed the draft version of the December report and have reclassified some journal entries.  A final version should be available shortly.

The largest variance to the 2023 accounts were related to hardwood tree trimming in 2023. The expense of $9,945 was not invoiced, or paid, until FY 2024 and negatively impacted 2024 P&L.

Removing this variance, 2023 P&L would be $651.71, or effectively on budget.

At the recommendation of the Treasurer and Frankly Coastal, and with concurrence from the Board, the following will be voted on by the membership at the Annual Meeting to be held on March 11th, 2024:

  1. Pay for irrigation repairs and replacements from Operating Expenses and/or Deferred Maintenance accounts and move the funds from the Irrigation Reserves to Deferred Maintenance. 
  2. Waive the requirement for an annual audit of the accounts by an independent CPA.
  3. Rollover excess funds from 2024 budget to the 2025 budget.

ARC REPORT

The ARC Report will be posted to the Masters Website within the next week.

PROPERTY MANAGER’S REPORT

Truist Transition – funds have been moved to Truist and a communication sent to all homeowners with instructions on how to set up quarterly HOA payments.

Electronic Voting – response has been less than expected and a recommendation was made to send this request out again as a separate communication.  Homeowners will have the option of completing the form for electronic voting and returning it via US mail, scanning and sending via email or dropping it off at the Secretary’s home located at 21724 Masters Circle. The Board wants to stress that electronic voting is the most efficient and cost-effective option when it comes to resident voting or polling.  Please send in your consent to do so.  

Reserve Account Investment Options – the Board of Directors approved investing $50K of reserve funds in a short term (6 month) CD and $50K in a long term (12 month) CD.

The next meeting will be the Annual Meeting on March 11th, 2024 at 3pm in the Sound Room above the Fitness Center.  The Board of Directors will hold an Organizational Meeting immediately following the Annual Meeting.

Respectfully Submitted,

Lynelle Reney (Moscaritolo)
Board Secretary

Board of Directors Meeting Notice

THE MASTERS AT PELICAN SOUND
NEIGHBORHOOD ASSOCIATION, INC.
PUBLIC NOTICE FOR BOARD OF DIRECTORS’ MEETING

DATE:         January 18th, 2024
TIME:         3:00 PM
PLACE:       Lakes Room (above the Fitness Center)

AGENDA
1. Call to Order
2. Determination of a Quorum
3.    Proof of Notice
4.    Approval of Board of Director Meeting Minutes – 11/16/23
5.    Comments from the Floor
6.    President’s Comments
7.    Treasurer’s Report
8. ARC Report
9. Property Manager’s Report
—a. Truist Transition Update
—b. Electronic Voting Update
—c. Reserve Account
——–i. Account Structure
——–ii. Investment Options
10. Next Meeting
11. Adjournment

Zoom and call-in instructions will be sent to all residents on Sunday, January 14. If you do not get them email: info@masters33928.us