Masters Circle at Pelican Sound
masters33928.us
The Masters Board is proposing changes to two Masters ARC guidelines.
Please review the changes and submit any concerns or questions to ARC Chairperson, Celeste Eaton at celeste.eaton@gmail.com prior to April 18.
The Masters Board will vote on these changes at the Masters Board meeting scheduled for April 23.
BOARD OF DIRECTORS MEETING
Irrigation Reserves
There is a significant amount of money in the irrigation reserves that the Board discussed possibly moving to another reserve account where it can be used for other purposes. This account is primarily used to replace the irrigation timer boxes on each of the homes in the Masters. The timing unit costs approximately $350 -$400 dollars and we replace between 6 and 7 timing units per year. The Board agreed to do a reserve account analysis in the fall and any proposed changes will be submitted to the membership for a vote.
River Ridge Community Development District
Terry Mountford gave a presentation on the River Ridge Community Development District which covers Pelican Sound, the Meadows at Estero and the Paradise Shops. He explained that the River Ridge Community Development District was established under Florida law, has its own Board of Directors and can borrow money at more favorable rates. The River Ridge CDD actually owns PSGRC infrastructure such as our lakes, golf course irrigation system, sidewalks, guard houses, roads, roadside landscaping, drainage systems, community monuments, etc. Repairs/improvements to this infrastructure under $50K is paid for by Pelican Sound and over $50K is paid for by River Ridge. In addition to borrowing money, River Ridge is also funded through our taxes. Recent efforts include:
Unfortunately, our infrastructure is aging and the next big projects will be sidewalks, repaving and evaluation of traffic control needs.
Mailbox Committee Update
Celeste gave a detailed readout from the Mailbox Committee. Our current mailboxes are 7 years old and policy has been to replace them every 7 years. The committee recommends that we continue to maintain the current mailboxes and defer replacement. They conducted a review of all the mailboxes and identified 10 in need of painting refresh, 2 needing new flags, 1 bracket needing to be fixed and another is damaged and may need to be replaced.
There has been concern raised about the visibility of the address numbers on the top of the mailboxes, especially at night. Several options to improve the visibility of the numbers are being reviewed and a decision will be made once all of the research has been finalized.
Proposed changes to the existing ARC Guidelines on mailboxes were also discussed and draft of that language will be sent to the membership for review and comment. Those changes include clarification that the mailboxes are the responsibility of the HOA, that periodic reviews will be made to identify deficiencies needing to be addressed and details homeowners need to provide when reporting a damaged mailbox to the property management company. Lastly, the homeowner is responsible for the cleanliness of the mailbox.
ARC Violations
The Masters ARC Survey was conducted on Monday, April 1st and several new violations were identified in addition to some long standing violations that have not been cured by the homeowner. Discussion centered around standardizing violation notification letters, sending via mail or certified mail, timing for the letters and timing for updates to the Frankly Coastal website. Due to time constraints, it was agreed to address this further at the next Board Meeting.
HOA Assessment Delinquencies
There are currently 6 homeowners with payment issues due to the recent transition to Truist and 2 long term delinquencies that have been contacted for payment. There was discussion around having club privileges suspended or deactivating gate transponders for owners who continue to fail to pay their HOA fees. Don to develop a draft policy for review at the next meeting.
Respectfully Submitted,
Lynelle Reney (Moscaritolo)
Board Secretary
These notes are for information only and are not the official meeting minutes.
On April 2nd, 2024, a Board of Directors Meeting will be held at 3pm in the Sound Room above the fitness center. The agenda items for that meeting are as follows:
Please thank Betsy Wells for taking the lead on this event.
804-536-6299
betsywwells@gmail.com
The Masters at Pelican Sound Neighborhood Association, Inc.
Secretary’s Notes March 11th, 2024
The Masters held their annual meeting, followed by an Organizational meeting on Monday March 11th, 2024. The Board of Directors, Frankly Coastal and 11 members of the Masters were present.
Annual Meeting
Jerry Vasile (President) discussed the accomplishments achieved over the past year including:
Scott Gallagher (Treasurer) gave a readout on the budget and noted that we have two large delinquencies in the payment of HOA fees. Certified letters will be sent to those members advising that they are in arrears and must make payments.
Kathy Sherlock provided an update on the Social Committee noting that they have $316 in the kitty and that a Block Party is being held on March 24th, 2024. She said that she, Pat Becker and Mary Grace Gallagher have some exciting new ideas for events next year.
The Board of Directors had 3 positions that were open and 3 people submitted their application for candidacy; Celeste Eaton, Scott Gallagher and Don Jancin. All three will serve for the next two years.
These notes are for information only and are not the official minutes
The Masters at Pelican Sound Neighborhood Association, Inc.
Two items were submitted to the members for voting and both were passed:
Organizational Meeting
At the organizational meeting it was determined that board positions would be filled as follows:
Scott Gallagher – President
George Monahan – Vice President
Don Jancin – Treasurer
Lynelle Reney (Moscaritolo) – Secretary
Celeste Eaton – ARC Chair
An issue was raised regarding a noisy pump in one of the lakes in the Masters.
The issue has been referred to Terry Mountford to address with River Ridge. Scott Gallagher will also let Eric know.
There was a discussion regarding the process to address ARC violations as well as delinquencies on payment of HOA dues. The board agreed to hold another meeting to develop processes for both situations.
Lastly, it was also acknowledged that the vote to move the irrigation reserves to deferred maintenance reserves had been omitted from the annual meeting package. As a result, this will be put to the membership for vote at another time.
Lynelle Reney (Moscaritolo)
Masters Secretary
These notes are for information only and are not the official minutes
Masters Residents,
Believe it or not, but it is time once again for The Masters Annual Meeting, hosted this Monday, March 11 at 1:30 p.m. in the Sound Room at the Pelican Sound River Club. The good news is that as of this afternoon, we currently have received 28 electronic votes and 1 by mail-in proxy, for a total of 29 votes on two seperate issues—but that also means we still have 71 of you out there that have not yet voted. So, c’mon, become a “Master vote-Caster”, and vote NOW while you’re thinking of it!!
For those that signed up to vote electronically, it is incredibly easy to click this link: www.franklycoastal.com, sign in to your account, navigate the left column to “my voting list” and cast your vote. Seriously, it is incredibly simple and takes no more than three minutes!! Plus, there is still time to vote by proxy, as well as sign up for electronic voting (contact Frankly Coastal at 727-799-0031 for assistance) or attend in person to cast your vote. Whichever method you choose, we encourage you to support our community and become a Master vote-Caster!!
We are also pleased to announce that Scott Gallagher, Celeste Eaton, and Don Jancin all have applied to serve on the board again, and under the terms of our bylaws, all three will be named to the board without an election since there are three candidates for the three available positions.
Finally, as he steps down from his role as Board President, please join us in giving Jerry Vasile a big Masters “Thank You” for serving us many years on the board!
Scott Rechel, on behalf of the Masters Communications Committee
Arnie Mantilia reported seeing 2 hogs crossing Masters Circle near Annie Brown’s home on February 21.
Anyone with small dogs or children should be cautious.
Eric Long reported that the trappers will be out this weekend.
Ron Paquette found a pair of men’s FJ black rain pants on the road in front of his driveway at 21849 Masters Cir. If no one claims them soon, he will take them to the Pelican Sound Lost and Found.
How Can YOU Help? What Do We Need?
New boys and girls sneakers kids sizes 1-8 including half sizes for school age children K-8th grade; no toddler or baby shoes please
Drop shoes off at Monika Clark’s home – 21924 Masters Circle
Look for the ‘Shoe’ Boxes to drop off the new shoes!
BOARD OF DIRECTORS MEETING
COMMENTS FROM THE FLOOR
Generator Installations – an issue was raised regarding the recently developed PSGRC ARC Guidelines to allow homeowners to install generators and propane tanks on their property. Concern was expressed that these guidelines do not contain a requirement that installation conform to Village of Estero specifications. It was also noted that some of the wording could be misconstrued by residents with respect to what constitutes “adjacent property” in relation to the lakes within the Masters. The Board agreed that it might be appropriate to develop our own ARC Generator requirements to address these concerns.
January HOA Payments – a member raised the issue that their January HOA payment had been deducted twice from their bank account during the transition to Truist. Frankly Coastal was aware of two instances where this had occurred and has been researching the cause. They offered to meet with the individual at the end of the meeting to further discuss and resolve this issue.
PRESIDENT’S COMMENTS
President Jerry Vasile spoke about his email that was sent to the community earlier in the week. He also praised the Social Committee for the two most recent Masters gatherings. Thanks was also made to Kay Howard and her team for the holiday decorations. Jerry announced that Ron Paquette and Jim Van Aucken have volunteered to take on this effort going forward. Lastly, Jerry spoke of the great community spirit within the Masters.
TREASURER’S REPORT
Treasurer Scott Gallaher and Frankly Coastal have reviewed the draft version of the December report and have reclassified some journal entries. A final version should be available shortly.
The largest variance to the 2023 accounts were related to hardwood tree trimming in 2023. The expense of $9,945 was not invoiced, or paid, until FY 2024 and negatively impacted 2024 P&L.
Removing this variance, 2023 P&L would be $651.71, or effectively on budget.
At the recommendation of the Treasurer and Frankly Coastal, and with concurrence from the Board, the following will be voted on by the membership at the Annual Meeting to be held on March 11th, 2024:
ARC REPORT
The ARC Report will be posted to the Masters Website within the next week.
PROPERTY MANAGER’S REPORT
Truist Transition – funds have been moved to Truist and a communication sent to all homeowners with instructions on how to set up quarterly HOA payments.
Electronic Voting – response has been less than expected and a recommendation was made to send this request out again as a separate communication. Homeowners will have the option of completing the form for electronic voting and returning it via US mail, scanning and sending via email or dropping it off at the Secretary’s home located at 21724 Masters Circle. The Board wants to stress that electronic voting is the most efficient and cost-effective option when it comes to resident voting or polling. Please send in your consent to do so.
Reserve Account Investment Options – the Board of Directors approved investing $50K of reserve funds in a short term (6 month) CD and $50K in a long term (12 month) CD.
The next meeting will be the Annual Meeting on March 11th, 2024 at 3pm in the Sound Room above the Fitness Center. The Board of Directors will hold an Organizational Meeting immediately following the Annual Meeting.
Respectfully Submitted,
Lynelle Reney (Moscaritolo)
Board Secretary