The Masters Board recently conducted a complete review of the Bylaws and concluded that wording of Section 3.12 and 3.13 needed to be amended and streamlined. In short, the suggested changes increase the threshold of participation in a poll from 30% to 51% and provide provisions on how to vote if majority participation is achieved and how to address the vote if that threshold is not met. To simplify and clarify the language, the Board recommends a change regarding the participation threshold on polling from 30% to 51%. If there is less than 51% participation in the poll, the Association’s votes will be cast as determined by the Board of Directors.
In accordance with By-Laws of the Masters at Pelican Sound Neighborhood Association, Inc., below is a red/blue-lined version of the amendment showing the words being added in underline and words being removed in struck through text.
And for your reference is seeing a ‘clean’ version on the wording, please note the following:
The Current Bylaws read as follows:
3.12. Voting Representative to Club. In accordance with the requirements of the Club documents, the Association President shall be the Association’s Voting Representative to the Club. The Voting Representative shall attend the meetings of the members of the Club, in person or by proxy, and shall cast in a block, all votes of the members of this Association on any and all questions which may arise. The votes shall be cast in the manner directed by the Board of Directors, or absent such direction, in the manner determined by the Voting Representative or other designated Director in the absence of the President.
3.13. Polling of Members. To the extent feasible and practical, the Association shall poll its members on questions to be decided by a vote of the members of the Club, so that this Association’s votes are more likely to be cast in the manner preferred by the majority of the members. If such a poll is conducted, the Board shall instruct its Voting Representative to cast all votes of the Association in a block, supporting the point of view preferred by the majority of the members who responded to the poll. The Voting Representative may vote by proxy at Club meetings. In the absence of the President, the Vice President or other designated Director may perform such duties as described by the Association President.
The Board Approved Revision of the Bylaws reads as follows:
3.12 Voting Representative to Club. In accordance with the requirements of the Club documents, the Association President will be the Association’s Neighborhood Voting Representative (NVR) to the Club. The NVR shall attend the meetings of the members of the Club and the Club’s Board of Directors, in person or by proxy, and shall cast all 100 votes of this Association on any and all matters in the format required by the Club’s Board of Directors.
3.13 Polling of Voting Interests. To the extent feasible and practical, the Association shall poll its Voting Interests on questions to be decided by votes of the members of the Club and the Club’s Board of Directors in order that this Association’s votes will be cast in the manner preferred by a majority of its Voting Interests. If such a poll is conducted and at least 51 of the Voting Interests participate in the poll, the Board of Directors shall instruct this Association’s NVR to cast the votes of this Association in a manner consistent with the results of the poll. If less than 51 of the Voting Interests participate in the poll, or if the poll does not indicate a majority preference, this Association’s votes shall be cast as determined by the Board of Directors. The NVR may vote by proxy. In the absence of the NVR, the Vice President or other designated Director may perform such duties.
The Board strongly recommends that you vote, and vote in favor of these changes.
All owners will be sent a mail ballot/proxy the first week of April.
