Author: Lynelle Moscaritolo

BOARD OF DIRECTORS MEETING

ARC Violation Process

Celeste provided an overview of the proposed ARC Violation Process including updated and standardized letters to communicate violations to homeowners. Celeste will continue to provide a list of PSGRC ARC violations identified during the Masters inspections to Denise Williams for her to address with the homeowners.  The Masters ARC, in conjunction with Frankly Coastal, will only manage issues that violate Masters ARC requirements that are different or more stringent than PSGRC ARC requirements.  Celeste acknowledged that there are only a few items that fall under this category.  The Board approved the ARC Violation Process with minor changes discussed at the meeting.

Mailboxes

Celeste provided an update on the Mailbox Committee’s findings and recommendations to continue to maintain our existing mailboxes as opposed to replacing them.  Only 6 mailboxes are in need of painting at a cost of $85 each.  Next, Celeste addressed the issue of poor visibility of the numbers on our mailboxes, especially at night.  The Committee evaluated two different options to remedy this situation:

• Option 1 – Replace the address number plate with an address number plate that can accommodate 2.75 inch gold vinyl reflective numbers – currently installed at 21849 Masters Circle. 
• Option2 – Replace the address number plate with the same style that is currently on the mailboxes which will accommodate 2 inch numbers with gold vinyl reflective numbers – currently installed at 21933 Masters Circle.

The Committee recommended Option 1, which will cost approximately $92 per home.  The Board concurred with the recommendation and approved up to $10,000 to cover both the painting of the 6 mailboxes as well as the purchase and installation of the larger number plates.

Residents are encouraged to keep their mailboxes clean and to polish them with car wax once a year.

Additionally, Greenscapes will be asked to inventory and report on any mailboxes that are still being sprayed by sprinklers.  The caustic nature of our irrigation water has a detrimental effect on the mailboxes.

Artificial Vegetation, Decorative Objects and Sculptures

Celeste advised that two modifications were being made to the proposed changes to the ARC guidelines on Artificial Vegetation, Decorative Objects and Sculptures:

• Clarification that the installation of standard flowerpots/planters do not require an ARC application or approval.
• Moving the language in the ARC guidelines section on Front Entry Enclosures to the section on Artificial Vegetation, Decorative Objects and Sculptures as it also contains language on the use of flowerpots.

The Board approved the proposed changes to this section of the ARC Guidelines.

Process to Manage Assessment Delinquencies

Don reported a total of 18 delinquencies as of 4/22/24:

Over six months                       1 account
Jan 1 & April payment Due    1 account
April Payment Due                 14 accounts
Misc. (very small)                     2 – need special note sent to the owners

Frankly Coastal will be sending statements to all homeowners who are currenty delinquent in the payment of their HOA Assessments. Don provided an overview of his proposed process to standardize the management of delinquencies and provided information on Florida guidelines about this issue.  Don and Frank Parrish will work together to finalize a process to include timeframes and possible methods of recourse including suspension of PSGRC privileges, liens, collections, etc.  The Board remains optimistic that these delinquencies can be resolved without having to take such drastic measures.

Respectfully Submitted,

Lynelle Reney (Moscaritolo)
Board Secretary

These notes are for information only and are not the official meeting minutes.

On April 23^rd, 2024, a Board of Directors Meeting will be held at 2pm in the Lakes Room above the fitness center.  The agenda items for the meeting are as follows:

1. Call to Order
2. Determination of a Quorum
3. Proof of Notice
4. Approval of the minutes from the 4/2/24 Board of Directors Meeting
5. Comments from the floor
6. Old Business
   a. — Proposed ARC Guideline Changes
   —i. — Mailboxes
   —ii. –Artificial Vegetation, Decorative Objects and Sculptures
   b. — Finalization and Approval of ARC Violations Process
   c. — Management of Delinquency Process – Review and Approval
7. New Business
   a. — Mailbox Funding
8. Adjournment

The Masters at Pelican Sound Neighborhood Association, Inc.

Secretary’s Notes March 11^th, 2024

The Masters held their annual meeting, followed by an Organizational meeting on Monday March 11^th, 2024. The Board of Directors, Frankly Coastal and 11 members of the Masters were present.

Annual Meeting

Jerry Vasile (President) discussed the accomplishments achieved over the past year including:

• Passing of two amendments to our bylaws that clarified language and revised the method used to determine how our NVR votes on issues impacting the Pelican Sound community. The new language assures that the NVR votes in accordance with how the majority of the Masters votes on an issue.
• Hiring of Frankly Coastal as our new property management company
• Acquiring the consent of 80% of our membership to utilize electronic voting
• Establishment of Communications and Social Committees

Scott Gallagher (Treasurer) gave a readout on the budget and noted that we have two large delinquencies in the payment of HOA fees. Certified letters will be sent to those members advising that they are in arrears and must make payments.

Kathy Sherlock provided an update on the Social Committee noting that they have $316 in the kitty and that a Block Party is being held on March 24^th, 2024. She said that she, Pat Becker and Mary Grace Gallagher have some exciting new ideas for events next year.

The Board of Directors had 3 positions that were open and 3 people submitted their application for candidacy; Celeste Eaton, Scott Gallagher and Don Jancin. All three will serve for the next two years.

These notes are for information only and are not the official minutes

The Masters at Pelican Sound Neighborhood Association, Inc.

Two items were submitted to the members for voting and both were passed:

• Vote to Rollover Excess funds from 2024 to 2025: 44 voted in favor, 0 opposed.
• Vote to waive annual audit: 43 in favor, 1 opposed.

Organizational Meeting

At the organizational meeting it was determined that board positions would be filled as follows:

Scott Gallagher – President

George Monahan – Vice President

Don Jancin – Treasurer

Lynelle Reney (Moscaritolo) – Secretary

Celeste Eaton – ARC Chair

An issue was raised regarding a noisy pump in one of the lakes in the Masters.

The issue has been referred to Terry Mountford to address with River Ridge. Scott Gallagher will also let Eric know.

There was a discussion regarding the process to address ARC violations as well as delinquencies on payment of HOA dues. The board agreed to hold another meeting to develop processes for both situations.

Lastly, it was also acknowledged that the vote to move the irrigation reserves to deferred maintenance reserves had been omitted from the annual meeting package. As a result, this will be put to the membership for vote at another time.

Lynelle Reney (Moscaritolo)
Masters Secretary

These notes are for information only and are not the official minutes