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On April 23^rd, 2024, a Board of Directors Meeting will be held at 2pm in the Lakes Room above the fitness center.  The agenda items for the meeting are as follows:

1. Call to Order
2. Determination of a Quorum
3. Proof of Notice
4. Approval of the minutes from the 4/2/24 Board of Directors Meeting
5. Comments from the floor
6. Old Business
   a. — Proposed ARC Guideline Changes
   —i. — Mailboxes
   —ii. –Artificial Vegetation, Decorative Objects and Sculptures
   b. — Finalization and Approval of ARC Violations Process
   c. — Management of Delinquency Process – Review and Approval
7. New Business
   a. — Mailbox Funding
8. Adjournment

The Masters Board is proposing changes to two Masters ARC guidelines.

Please review the changes and submit any concerns or questions to ARC Chairperson, Celeste Eaton at celeste.eaton@gmail.com prior to April 18.

The Masters Board will vote on these changes at the Masters Board meeting scheduled for April 23.

BOARD OF DIRECTORS MEETING

Irrigation Reserves

There is a significant amount of money in the irrigation reserves that the Board discussed possibly moving to another reserve account where it can be used for other purposes. This account is primarily used to replace the irrigation timer boxes on each of the homes in the Masters.  The timing unit costs approximately $350 -$400 dollars and we replace between 6 and 7 timing units per year.  The Board agreed to do a reserve account analysis in the fall and any proposed changes will be submitted to the membership for a vote.

River Ridge Community Development District

Terry Mountford gave a presentation on the River Ridge Community Development District which covers Pelican Sound, the Meadows at Estero and the Paradise Shops.  He explained that the River Ridge Community Development District was established under Florida law, has its own Board of Directors and can borrow money at more favorable rates. The River Ridge CDD actually owns PSGRC infrastructure such as our lakes, golf course irrigation system, sidewalks, guard houses, roads, roadside landscaping, drainage systems, community monuments, etc.  Repairs/improvements to this infrastructure under $50K is paid for by Pelican Sound and over $50K is paid for by River Ridge.  In addition to borrowing money, River Ridge is also funded through our taxes.  Recent efforts include:

• Community Master Landscape Renovation ($850K)
• Golf Course Rain Bird Irrigation Control System ($850K)
• Community Irrigation Pump Station ($260K)
• Community Irrigation Filtration System ($66K)
  • Phase II Paver Project ($238K)

Unfortunately, our infrastructure is aging and the next big projects will be sidewalks, repaving and evaluation of traffic control needs.

Mailbox Committee Update

Celeste gave a detailed readout from the Mailbox Committee.  Our current mailboxes are 7 years old and policy has been to replace them every 7 years.  The committee recommends that we continue to maintain the current mailboxes and defer replacement.  They conducted a review of all the mailboxes and identified 10 in need of painting refresh, 2 needing new flags, 1 bracket needing to be fixed and another is damaged and may need to be replaced.

There has been concern raised about the visibility of the address numbers on the top of the mailboxes, especially at night. Several options to improve the visibility of the numbers are being reviewed and a decision will be made once all of the research has been finalized.

Proposed changes to the existing ARC Guidelines on mailboxes were also discussed and draft of that language will be sent to the membership for review and comment. Those changes include clarification that the mailboxes are the responsibility of the HOA, that periodic reviews will be made to identify deficiencies needing to be addressed and details homeowners need to provide when reporting a damaged mailbox to the property management company.  Lastly, the homeowner is responsible for the cleanliness of the mailbox.

ARC Violations

The Masters ARC Survey was conducted on Monday, April 1^st and several new violations were identified in addition to some long standing violations that have not been cured by the homeowner.  Discussion centered around standardizing violation notification letters, sending via mail or certified mail, timing for the letters and timing for updates to the Frankly Coastal website. Due to time constraints, it was agreed to address this further at the next Board Meeting.

HOA Assessment Delinquencies

There are currently 6 homeowners with payment issues due to the recent transition to Truist and 2 long term delinquencies that have been contacted for payment.  There was discussion around having club privileges suspended or deactivating gate transponders for owners who continue to fail to pay their HOA fees.  Don to develop a draft policy for review at the next meeting.

Respectfully Submitted,

Lynelle Reney (Moscaritolo)

Board Secretary

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These notes are for information only and are not the official meeting minutes.

On April 2^nd, 2024, a Board of Directors Meeting will be held at 3pm in the Sound Room above the fitness center.  The agenda items for that meeting are as follows:

1. Call to Order
2. Determination of a Quorum
3. Proof of Notice
4. Approval of the 3/11/24 Organizational Meeting Minutes
5. Comments from the floor
6. Old Business
   __a. Irrigation Reserves
7. New Business       
   __a. Presentation on River Ridge (Terry Mountford)
   __b. ARC Violations   
   ____i. Current status of ARC violations
   ____ii. Frankly Coastal efforts and timelines
   ____iii. Development of standard procedures to
   ______address ARC Violations
   ____iv. Formation of Compliance Committee
   ____v. Summer Liaison
   ____vi. Process for review of ARC Applications
   __c. HOA Delinquencies
   ____ i. Status of current delinquencies
   ____ii. Establishment of standard procedures to address
   ______and resolve delinquencies
8. Adjournment

Click here to see photos.

Please thank Betsy Wells for taking the lead on this event.
804-536-6299
betsywwells@gmail.com

The Masters at Pelican Sound Neighborhood Association, Inc.

Secretary’s Notes March 11^th, 2024

The Masters held their annual meeting, followed by an Organizational meeting on Monday March 11^th, 2024. The Board of Directors, Frankly Coastal and 11 members of the Masters were present.

Annual Meeting

Jerry Vasile (President) discussed the accomplishments achieved over the past year including:

• Passing of two amendments to our bylaws that clarified language and revised the method used to determine how our NVR votes on issues impacting the Pelican Sound community. The new language assures that the NVR votes in accordance with how the majority of the Masters votes on an issue.
• Hiring of Frankly Coastal as our new property management company
• Acquiring the consent of 80% of our membership to utilize electronic voting
• Establishment of Communications and Social Committees

Scott Gallagher (Treasurer) gave a readout on the budget and noted that we have two large delinquencies in the payment of HOA fees. Certified letters will be sent to those members advising that they are in arrears and must make payments.

Kathy Sherlock provided an update on the Social Committee noting that they have $316 in the kitty and that a Block Party is being held on March 24^th, 2024. She said that she, Pat Becker and Mary Grace Gallagher have some exciting new ideas for events next year.

The Board of Directors had 3 positions that were open and 3 people submitted their application for candidacy; Celeste Eaton, Scott Gallagher and Don Jancin. All three will serve for the next two years.

These notes are for information only and are not the official minutes

The Masters at Pelican Sound Neighborhood Association, Inc.

Two items were submitted to the members for voting and both were passed:

• Vote to Rollover Excess funds from 2024 to 2025: 44 voted in favor, 0 opposed.
• Vote to waive annual audit: 43 in favor, 1 opposed.

Organizational Meeting

At the organizational meeting it was determined that board positions would be filled as follows:

Scott Gallagher – President

George Monahan – Vice President

Don Jancin – Treasurer

Lynelle Reney (Moscaritolo) – Secretary

Celeste Eaton – ARC Chair

An issue was raised regarding a noisy pump in one of the lakes in the Masters.

The issue has been referred to Terry Mountford to address with River Ridge. Scott Gallagher will also let Eric know.

There was a discussion regarding the process to address ARC violations as well as delinquencies on payment of HOA dues. The board agreed to hold another meeting to develop processes for both situations.

Lastly, it was also acknowledged that the vote to move the irrigation reserves to deferred maintenance reserves had been omitted from the annual meeting package. As a result, this will be put to the membership for vote at another time.

Lynelle Reney (Moscaritolo)
Masters Secretary

These notes are for information only and are not the official minutes

Masters Residents,

Believe it or not, but it is time once again for The Masters Annual Meeting, hosted this Monday,  March 11 at 1:30 p.m. in the Sound Room at the Pelican Sound River Club.  The good news is that as of this afternoon, we currently have received 28 electronic votes and 1 by mail-in proxy, for a total of 29 votes on two seperate issues—but that also means we still have 71 of you out there that have not yet voted.  So, c’mon, become a “Master vote-Caster”, and vote NOW while you’re thinking of it!! 

For those that signed up to vote electronically, it is incredibly easy to click this link:  www.franklycoastal.com, sign in to your account, navigate the left column to “my voting list” and cast your vote.  Seriously, it is incredibly simple and takes no more than three minutes!!  Plus, there is still time to vote by proxy, as well as sign up for electronic voting (contact Frankly Coastal at 727-799-0031 for assistance) or attend in person to cast your vote.  Whichever method you choose, we encourage you to support our community and become a Master vote-Caster!!

We are also pleased to announce that Scott Gallagher, Celeste Eaton, and Don Jancin all have applied to serve on the board again, and under the terms of our bylaws, all three will be named to the board without an election since there are three candidates for the three available positions. 

Finally, as he steps down from his role as Board President, please join us in giving Jerry Vasile a big Masters “Thank You” for serving us many years on the board!

Scott Rechel, on behalf of the Masters Communications Committee

Arnie Mantilia reported seeing 2 hogs crossing Masters Circle near Annie Brown’s home on February 21.

Anyone with small dogs or children should be cautious.

Eric Long reported that the trappers will be out this weekend.

Ron Paquette found a pair of men’s FJ black rain pants on the road in front of his driveway at 21849 Masters Cir. If no one claims them soon, he will take them to the Pelican Sound Lost and Found.

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How Can YOU Help? What Do We Need?

New boys and girls sneakers kids sizes 1-8 including half sizes for school age children K-8th grade; no toddler or baby shoes please

Drop shoes off at Monika Clark’s home – 21924 Masters Circle

Look for the ‘Shoe’ Boxes to drop off the new shoes!