Masters Circle at Pelican Sound
masters33928.us
The 31 roofs to be cleaned in 2020 as part of the Association’s periodic roof cleaning responsibilities, are:
21700, 21708, 21716, 21732, 21748, 21749, 21752, 21756, 21767, 21772, 21773, 21776, 21788, 21789, 21809, 21819, 21824, 21835, 21836, 21840, 21860, 21864, 21872, 21888, 21892, 21924, 21925, 21929, 21940, 21944 and 21952.
List revised: July 5, 2020
Roof Cleaning & House Painting
The Board will proceed with 2020 roof cleaning and the Association will pay for the cleaning.
This year is unusual, with homes having new roofs, roofs in litigations and original roofs continuing to perform. Normally we would clean all roofs, but not all roofs need to be cleaned.
Our Declarations require us to clean all roofs. We will do so unless you notify us otherwise. You should have received the request asking you to acknowledge to have your roof cleaned or decline to have your roof cleaned in 2020.
The recent opinion survey showed interest in the community for residents to assume responsibility for their roof cleaning; The Board will discuss this issue at an upcoming meeting and may request a vote to make the change effective January 1, 2021.
Selection of a painting company will proceed within the next month. We will target the painting to start early January 2021. This will ensure the majority of residents are here while their homes are painted.
Shutters, housing and rails will not be painted under the Association contract. A Declaration change with a Notice for your approval will be sent in a few weeks. Note however, that homeowners may choose to paint at their own expense.
ARC CHANGES
The Board approved hurricane shutters, housing and rails need only to blend with the house color and not need to match exactly. The word match was dropped from our guidelines to provide flexibility.
The Board also enhanced the Masters ARC Guidelines by requiring that: “Bird Feeders and Bird Baths are not allowed anywhere in the Masters. The feeding of wildlife is not allowed anywhere in the Masters.”
VOLUNTEERS NEEDED
Our community has been privileged to have flags on display on key dates. This task has been undertaken by Rusty and Mary Demeules every year since our community began. We owe them a heartfelt thank you for the service they have given us all.
Days we display flags in the Masters:
| Presidents Day: 3rd Monday in February Memorial Day: last Monday in May Flag Day: June 14 | Independence Day: July 4th Labor Day: 1st Monday in September Veterans Day: November 11th |
When you use Zoom to participate in a remote meeting, using the “Raise Hand” function is the best way to ensure you have your say without having to interrupt the meeting mid-flow.
It simply puts a little hand icon beside your username and lets the meeting’s managers know you have a question, input, or otherwise need some attention when possible.
Here’s how to raise your hand in Zoom.
1. During a meeting, click on the icon labeled “Participants” at the bottom center of your PC or Mac screen.
2. At the bottom of the window on the right side of the screen, click the button labeled “Raise Hand.” (If you are in full-screen mode, the participant window should appear as a floating box.)
Your digital hand is now raised. Lower it by clicking the same button, now labeled “Lower Hand.”
The same method can be used to raise your hand in a Zoom meeting on a mobile device, simply tap “Raise Hand” at the bottom left corner of the screen. The hand icon will turn blue and the text below it will switch to say “Lower Hand” while your hand is raised.
Here is a video that someone made to give the same instructions:
The Masters Board has provided the following chart to help explain homeowner responsibilities.
Click here for an enlarged view and a file you can download and/or print
In response to residents concerns about water pressure, Heather Keel at Cambridge Management has given us this report:
I wanted to provide you information on the water pressure issues that have been reported. We had Lee County Utilities out to evaluate water pressure issues that have been reported throughout Pelican Sound.
Lee County Utilities noted that they were not able to find any deficiencies. They recommended that unit owners replace fixture filters and clean aerators. Owners who have done so have seen improvement in water flow.
Bill Ellis
The following was provided by Heather Keel, Cambridge Management
Community Associations and COVID-19
Over the past several
days we have spoken to many clients with questions on how their Condominium,
Homeowners, or Cooperative Association may or must respond to COVID-19 and the
myriad of Federal, State, and local orders. Below we will briefly address
some of the most common questions.
What does the Statewide Stay at Home Emergency Order Mean for Associations?
Governor DeSantis
issued a statewide stay at home order effective at midnight on April 2,
2020. The Order requires all persons to stay at home unless their
job provides essential services or unless they engage in essential
activities. The list of essential services is lengthy but relative
to Associations includes contractors/trades that provide services necessary for
maintaining safety, sanitation, and essential operation of residences and
structures, legal and accounting services necessary to respond to virus-related
orders, landscaping, and pool care. Property management, although
not expressly listed, would likely be deemed to be an essential service as it
is necessary to maintain and operate Associations. Our law firm will
remain open and available to assist our clients with their Association’s legal
needs.
How does a Florida State of Emergency effect how my Association operates?
Initially there was
some debate as to whether the emergency powers statutes applied in the current
environment. However, the Division of Business and Professional
Regulation (“DBPR”) has issued Emergency Order 2020-04 for all Condominiums,
Cooperatives, and Homeowners Associations governed by Florida Statute Chapter
718, 719, and 720. It provides that while the Florida Statutes on
emergency powers were drafted in response to physical damage to property (such
as with a hurricane), the statutory emergency powers have the same application
under this State of Emergency. Therefore, the Association may
operate with emergency powers under Florida Statutes and your governing
documents.
What are the emergency powers?
Florida Statutes provide that an Association may schedule Board meetings with less than the required notice. The Association may also close portions of the Association property and prohibit or limit access to the community by guests, tenants, vendors and others. In general, the Association may take such action as is “reasonably necessary to protect the health, safety, and welfare” of the Association owners residents, and guests. Your Declaration may provide greater or fewer emergency powers.
How does my Association conduct a Board meeting?
The Federal government
has issued guidelines which require social distancing of at least 6 feet
between individuals and bans gatherings of more than 10 people.
This makes in-person Board meetings virtually impossible. Until such time
as the social distancing and gathering restrictions are lifted, we recommend
that all Associations conduct their regular Board meetings via phone conference
or video conference. For owner participation you must allow the
owners to call in to the conference call or join the video conference.
How does my Association conduct an Annual or Membership meeting?
Currently, we recommend that you postpone any membership meetings so that you can acquire and test the necessary technology to conduct a meeting that will involve substantial meaningful participation from owners, including voting. Keep in mind that any proxies you have received are valid for up to 90 days from the date of the originally scheduled meeting. The Board, management, and attorney should work together to ensure compliance with the Association’s Declaration in rescheduling and conducting the meeting. If you conduct a meeting, you would want to limit or prohibit physical attendance and permit owners to participate remotely via proxy or another authorized method.
Can the Association close a portion of the Association property? And
should you?
Yes, under the Florida Statutes emergency powers you can close a portion of the common areas. If any portion of the common areas is used in a manner which violates social distancing or gathering guidelines, then you should close it. This includes pools, spas, gyms and other indoor or outdoor areas. The Association may also close party rooms or gathering spaces to the extent they may be used for gatherings of more than 10 people. If your Association has an onsite management office and your manager is going to continue to report to work in person, we recommend that you limit the office to only necessary occupants and visitors. Keep in mind that you cannot prevent access to the units or homes, so common hallways, foyers, elevators, stairways, and the like must remain open. Miami-Dade County has ordered ALL common amenities be closed until further notice. This has not yet occurred in any Southwest Florida County, but it is quite possible this will occur in the near future.
What happens if someone in the community tests positive for COVID-19?
This is a difficult question that raises several legal issues. The Association should not be actively inquiring about the medical status of residents or guests. However, if the Association acquires actual knowledge that someone has tested positive for COVID-19, it is our opinion that you should notify all owners and residents. However, you must keep the address and identity of the individual confidential. The Association should also ensure it is taking all appropriate precautions to comply with social distancing, limited gatherings, and if possible, increase cleaning of common areas.
How does the Federal Stimulus affect Associations?
The Coronavirus Aid,
Relief, and Economic Security Act (“CARES”) has been signed into law. The 800
pages of text allocate over $2 trillion in federal money to bolster the economy
during this difficult time. Under CARES, Associations may be eligible to
apply for a loan to cover certain operating costs. If the
funds from the loan are used in compliance with the Act then the loan,
including interest, may be forgiven if the Association qualifies under certain
aspects of the law. Feel free to contact our law firm for an
application and FAQ to see if you qualify.
Can the Association continue to collect assessments? And should you?
Yes, on both
accounts. Without assessment income Associations are unable to provide
basic services to the owners and residents. We recommend that
Associations continue to aggressively pursue collection of assessments. A
strong collection strategy that begins when an account first becomes delinquent
will reduce the amount of bad debt in the long term. It will also help
owners who become delinquent to structure their income and debt so that they
can make payments or other arrangements to resolve it
quickly. Ensuring assessments are collected now will help insulate
the Association from any future pause in collection.However, if a person
requests relief from paying assessments, the Association can negotiate a
payment plan with them, however, the Board should document the actual hardship
and need before agreeing to a payment plan. Further, we do not
recommend that you proactively offer payment plans to all owners but rather
deal with each request on a case by case basis.
Are short-term rentals (less than 30 days) permitted? What about long term rentals (more than 30 days)?
As of March 28, 2020, and continuing for at least 14 days, Governor DeSantis issued Executive Order 20-87 banning short-term rentals of less than 30 days. (There are certain exclusions so you should check with your legal counsel.) The ban applies to new bookings as well as any occupant whose rental period began after March 28, 2020. We expect this order to be extended until at least April 30, 2020. Enforcement of this ban is being handled by the DBPR. In certain areas, such as Sanibel Island and Fort Myers Beach, local Emergency Orders have been issued prohibiting ALL new rentals, including short term (less than 30 days) and long term (more than 30 days). You should consult your legal counsel regarding local emergency orders.
How does the Association timely complete its year-end financial report?
The
DBPR Emergency Order has suspended the deadline to comply with financial
reporting. A new deadline has not yet been established.
This is for
informational purposes only and is not intended to be specific legal advice for
a particular situation. Consult your governing documents and your
own legal counsel.
We are taking preventive measures as the Coronavirus news develops by canceling the remaining Masters Social events for the 2020 spring season.
Specifically we are canceling:
Tuesday, April 14, 2020 Golf and Picnic event at the Clubhouse
Donald J Jancin, Social Chairman
Dear Board President & Members of the Board of Directors
We are in the middle of an extraordinary health crisis in this country and throughout the world due to the global pandemic surrounding COVID-19. As this pandemic continues there are daily developments with event cancellations, travel restrictions, school closings and more. Industry Specialists, such as local law offices and the local and national chapters of Community Association Institute (CAI) are operating under modified procedures and have canceled educational seminars and meetings for the near future. We recognize that this pandemic has an impact on our local community associations and Cambridge Management is trying to anticipate and plan for the possible effects of this situation on our clients.
As your management team, we want you and the community members to know that we have systems in place to ensure continued management of your community and individual needs. Our offices remain open on a normal business schedule at this time. In the event we need to make changes, we will alert you as soon as possible. Please be reassured to know that our Managers and support staff have the ability to work remotely and we will do our best to ensure all tasks are completed timely and efficiently.
The situation remains very fluid and we encourage everyone to follow the latest guidance and updates from the Center for Disease Control and Prevention. It is important to recognize, however, that Cambridge Management and its’ employees are not health care professionals. The CDC and other qualified health officials should continue to be the primary source of current information and guidance. It is our goal to simply offer general, precautionary guidance from officials and adding some common-sense guidelines for our industry.
Below are steps that may be appropriate for your consideration:
For more information and resources, please visit the following links:
This is a unique situation for all of us. Therefore, patience, flexibility, common sense and a little creativity will go a long way. Please know that we are here to provide support to your community and all its residents. The Cambridge Management Team remains dedicated to providing exceptional service to all of our clients. We will continue to provide updates, as needed. If you have any questions, please feel free to reach out to your management team directly.
Thank you,
Cambridge Management of SWFL
(239) 249-7000
This meeting is cancelled – see note at
https://masters33928.us/wp/board-workshop-meeting-cancelled/
THE MASTERS AT PELICAN SOUND
NEIGHBORHOOD ASSOCIATION, INC
PUBLIC NOTICE
FOR
BOARD OF DIRECTORS’WORKSHOP MEETING
DATE: March 17, 2020
TIME: 3:00 P.M.
PLACE: Sound Room at Pelican Sound
Golf and River Club Estero, FL 33928
AGENDA
This meeting will be limited to Board Member discussion on current issues. No formal decisions will be approved.
Join us and celebrate another fantastic year of Masters Community Bocce.
All masters residents are welcome. Even if you didn’t play Bocce this year, come and cheer on your neighbors and join us for dinner.
The food this year is Italian fare catered by The Olive Garden:
Pasta Main Course: Lasagna, Spaghetti, Ziti, and Rotini.
Special note: Gluten-free and lactose-free options are available.
Your meal includes: Garden Salad & Bread Sticks, Iced Tea & Dessert.
Cost is $15 pp to be paid by check only made out to Gwen Swanger. Place your check in the box outside Gwen’s door at 21835 Masters Cir. Payment deadline is March 25th.
Please CLICK HERE to sign-up for this event.
CLICK HERE to see list of processed registrations. There can be several hours of delay between the submission of a reservation, and it appearing on the list.