Secretary’s Notes – May 31, 2023

BOARD OF DIRECTORS MEETING

Presentation by Frankly Coastal Property Management/Collier Financial

Frank Parrish of Frankly Coastal Property Management and Collier Financial provided detailed information on his background and prior systems experience.  Frankly Coastal was established in the Tampa Bay area in 2015 working with 20 communities on their property management requirements.  Frankly Coastal has developed robust systems that simplify and standardize language specific to each of their clients and provide real time access to bank balances by using daily uploads from the applicable financial institutions.  Frankly Coastal acquired Collier Financial to expand their footprint into the Southwest Florida area and has begun providing property management services to many of that client base.  During the presentation, Frank shared a demonstration of the website, provided detailed explanation of how their employees use the website to provide service to their customers, explained how tickets are developed to track issues from inception to completion and showed the level of access to the website that is provided to the client base. 

Frankly Coastal Service Agreement

At the conclusion of the presentation, the Board voted to authorize the Masters Association President to sign a Service Agreement with Frankly Coastal on behalf of the Masters at Pelican Sound Neighborhood Association, Inc.  Frankly Coastal will provide both Property Management and Financial Services to the Masters Community.  Frankly Coastal has been and will continue to work with Cambridge Management to ensure a smooth transition. 

Communications to all homeowners with contact information for Frankly Coastal will be distributed shortly.

Respectfully Submitted,

Lynelle Moscaritolo
Board Secretary

Masters Board Meeting Notice

THE MASTERS AT PELICAN SOUND

NEIGHBORHOOD ASSOCIATION, INC.

PUBLIC NOTICE FOR BOARD OF DIRECTORS’ MEETING

DATE:         May 31st, 2023

TIME:         2:00 PM

PLACE:       Sound Room at the River Club

                  Click Here for Remote Access / Zoom Instructions

AGENDA

  1.  Call to Order
  2.  Determination of a Quorum
  3.  Proof of Notice
  4.  Approval of Special Members Meeting Minutes – 4/20/23
  5.  Approval of Board of Directors Meeting Minutes – 4/20/23
  6. New Business
    1. Frankly Coastal Presentation
    1. Frankly Costal Service Agreement
  7.  Adjournment

Proposed Bylaws Change

The Masters Board recently conducted a complete review of the Bylaws and concluded that wording of Section 3.12 and 3.13 needed to be amended and streamlined.  In short, the suggested changes increase the threshold of participation in a poll from 30% to 51% and provide provisions on how to vote if majority participation is achieved and how to address the vote if that threshold is not met. To simplify and clarify the language, the Board recommends a change regarding the participation threshold on polling from 30% to 51%. If there is less than 51% participation in the poll, the Association’s votes will be cast as determined by the Board of Directors.  

In accordance with By-Laws of the Masters at Pelican Sound Neighborhood Association, Inc., below is a red/blue-lined version of the amendment showing the words being added in underline and words being removed in struck through text.

And for your reference is seeing a ‘clean’ version on the wording, please note the following:

The Current Bylaws read as follows:

3.12. Voting Representative to Club. In accordance with the requirements of the Club documents, the Association President shall be the Association’s Voting Representative to the Club. The Voting Representative shall attend the meetings of the members of the Club, in person or by proxy, and shall cast in a block, all votes of the members of this Association on any and all questions which may arise. The votes shall be cast in the manner directed by the Board of Directors, or absent such direction, in the manner determined by the Voting Representative or other designated Director in the absence of the President.

3.13. Polling of Members. To the extent feasible and practical, the Association shall poll its members on questions to be decided by a vote of the members of the Club, so that this Association’s votes are more likely to be cast in the manner preferred by the majority of the members. If such a poll is conducted, the Board shall instruct its Voting Representative to cast all votes of the Association in a block, supporting the point of view preferred by the majority of the members who responded to the poll. The Voting Representative may vote by proxy at Club meetings. In the absence of the President, the Vice President or other designated Director may perform such duties as described by the Association President.

The Board Approved Revision of the Bylaws reads as follows:

3.12 Voting Representative to Club. In accordance with the requirements of the Club documents, the Association President will be the Association’s Neighborhood Voting Representative (NVR) to the Club. The NVR shall attend the meetings of the members of the Club and the Club’s Board of Directors, in person or by proxy, and shall cast all 100 votes of this Association on any and all matters in the format required by the Club’s Board of Directors.

3.13 Polling of Voting Interests. To the extent feasible and practical, the Association shall poll its Voting Interests on questions to be decided by votes of the members of the Club and the Club’s Board of Directors in order that this Association’s votes will be cast in the manner preferred by a majority of its Voting Interests. If such a poll is conducted and at least 51 of the Voting Interests participate in the poll, the Board of Directors shall instruct this Association’s NVR to cast the votes of this Association in a manner consistent with the results of the poll. If less than 51 of the Voting Interests participate in the poll, or if the poll does not indicate a majority preference, this Association’s votes shall be cast as determined by the Board of Directors. The NVR may vote by proxy. In the absence of the NVR, the Vice President or other designated Director may perform such duties.

The Board strongly recommends that you vote, and vote in favor of these changes. 

All owners will be sent a mail ballot/proxy the first week of April.

Stop your Masters Emails from getting blocked

Several Masters residents have reported that they are not getting the emails we send from info@masters33928.us

Seems to happen most often with people with comcast.net accounts and aol.com accounts, but some gmail.com accounts are affected.

The problem is usually fixed by putting our email address in your account’s address book or contact list. Xfinity (Comcast) calls it an address book.

Here is one way to add a contact to your Comcast Address Book.

If you need help understanding the instructions or have other questions contact benbachrach@gmail.com