Secretary’s Notes – April 14, 2021 Meeting


The Board approved the purchase of 65 new Boxes (non-budgeted) to replace broken and/or missing boxes. In addition, the Board approved increasing vendor services from a quarterly basis to every other month starting with June and moving forward.

This change, along with the recent short term monthly service in February and March, will require us to exceed our annual service budget. The Board will address the budgeting issue in the fall after considering several possible options.


It was noted that due to painting of houses this year we deferred mulching planned for last November until after houses were painted in late April 2021. The question was raised whether it is practical to mulch all houses again this November. In September, the Board will seek Greenscapes’ recommendations.


We continue to see wearing of units due to local environment in Florida, unprocessed water from sprinklers, and material cover at bottom of mailbox pole. General research has indicated that possibly all mailboxes, irrespective of type, are adversely impacted by the Florida environment.

Currently, the Board is not willing to address other possible actions until we eliminate the sprinkler head problem. We are currently 3-years+ into the 7-year life expectancy of the mail box unit

The Board had Greenscapes run a test on every property to determine if current location of the sprinkler head closest to the box was impacting its finish. They recommended that 60 sprinklers be relocated at around $68 per sprinkler adjustment.

It was noted that previous Boards encountered similar observations and requested homeowners to correct the situation. Some did at that time. Owners with sprinkler heads needing adjustment will be notified to have Greenscapes adjust the sprinkler heads.


Our project is rapidly coming to a completion the week of April 19th. There will be extra staff during the week to complete any punch list items received from houses painted earlier in the year. Homeowner cooperation is required to insure their issues are resolved. A letter will be issued by the paint committee to homeowners with final instructions.


General reminder that annual hurricane season is approaching. The Board requests that homeowners check our Masters website directory to ensure their personal information is correct as this is the source of information should we need to contact you.

There also will be a tab on website for EMERGENCY CONTACTS (under construction) for community, village and county contacts.


The Board is undergoing vendor performance review for all of our service contractors to ensure proper service delivery.


The Canopy program has been closed by the Board and remaining trees to be planted will be held until water restrictions are removed. Greenscapes will determine best time to plant.

CVPC Pipes

It has come to our attention that there may be issues with breaking CVPC water pipes in our homes. Pinehurst has formed a working group to determine if any mitigation is needed. We’ll keep you posted.


Developing ten year capital plan with PSG&RC facilities being 20 years + old. Homeowners should expect tax increases as plans are implemented

Donald J Jancin, Masters Board secretary

(Note: These are not official minutes)

One thought on “Secretary’s Notes – April 14, 2021 Meeting”

  1. I recommend that members run a sprinkler check once a month. I found 3 heads had been chopped of by the landscapers. Since our sprinklers run at night it goes unchecked.

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