* Resident Loss Assessment – Hurricane Ian
The Board, in addressing a needed hurricane assessment to cover unplanned expenditures, took the following actions:
- Approved advancing funds from existing reserves, consistent with 6.4 in our bylaws. The regulations require return of the money within one year.
- Approved a loss assessment, payable in in the first quarter of 2023. If a member prefers, payment may be made in quarterly assessments during 2023, or in one installment if needed for insurance reasons. Invoices for first quarter go out following the December 9, 2022, Board meeting.
- Approved a loss assessment which included emergency road clearing charges. After the Board meeting, these charges were excluded reducing the loss Hurricane clean-up costs to $40,870 and the loss assessment to $408 or $102 quarterly.
* Loss Assessment – Insurance policy coverage
Residents should consider reviewing their insurance policy coverage for loss assessment as it may be claimed and the conditions for claim submission. Policies may:
- cover loss assessments independent of policy hurricane coverage.
- have a cap on allowed assessment.
- allow only one assessment per event – PSGRC will most likely have an assessment.
- define allowable expenses in assessment – i.e. must be physical property versus cleanup.
Cambridge Property Management will prepare appropriate documentation for residents to submit to their insurance company.
* Tree Damage on Residents’ Side or Rear of Property
A number of trees have dead or broken branches which removal is the responsibility of the resident. It was noted that Greenscapes will be trimming Sable Palms early to mid-December and if residents choose, they may request a quote from Greenscapes for the removal of dead or broken branches to be performed at the time sable palms are cut. This might be the most economical means as Greenscapes will already be in every back yard.
Residents can email Jami for a quote at: firstname.lastname@example.org They should make sure they include that the work is to be done at time of sable palm cutting.
Several streetlights are out and replacement light bulbs have been requested.
* Street tree canopy
Residents raised the question of whether we want to replace damaged trees within the “canopy area” of street. The President pointed out we had a study done several years ago with interest in keeping the trees. Several residents present thought we should revisit the topic in light of potential Hurricane tree damages. The ARC Chair was asked to review existing rules and village laws and then survey residents. In the interim, the Board will hold up replacing damaged trees from Hurricane Ian.
* Community Volunteers Needed
The President noted while having 30 or more volunteers in our community (greatly appreciated) we still have a need for additional help. We need volunteers for:
- Social Coordinator – Replacing Don Jancin after 10+ years. Limited to social events
- Communication Committee Chair (formerly Website Committee) – June Roberts is stepping down after 4+ years in the role. We need a volunteer to support communication needs on our website
- Financial Coordinator – support obtaining community funds that cannot be processed through our Masters Board. Previously done by the Social Chair.
A call for volunteers will be circulated to the community seeking volunteers.
* Drainage Problem – Lakes Golf Holes 5-8 Around Perimeter of Masters Homes
We are following activity of RRCCD that is responsible for and addressing the continuous flooding during heavy rains. They have a preliminary study that will be discussed at their December 13, 2022, meeting which will outline options and costs. We will continue to keep residents appraised of situation until resolution has been achieved.
* Vendor Review
The Board discussed specific vendor concerns. The President and a member of the Board would meet with our vendors to discuss our concerns on current service level issues.
Residents commented if vendor meetings were not successful, The Board should consider issuing RFQ’s for specific service before signing a new contract. The Board acknowledged the comments and will deal with issues as appropriate.
Donald J Jancin – Masters Board Secretary
THESE ARE NOT OFFICIAL MINUTES