New bait boxes were installed on May 27th. The firm is using the best boxes removed and eliminating current worse boxes in the Masters; The board will consider further upgrading of boxes at our Budget meeting in October. Confirmed – Bait Boxes are on a bi-monthly service plan.
Mail Box Program
Greenscapes has completed analysis of sprinklers impacting mailbox appearance and function. Cambridge is communicating with owners where appropriate to move/ change sprinkler heads. Target is August 1, 2021 sign up by residents, with work completed by September 30, 2021. To date: the response from residents to Jami McGovern authorizing change has been positive.
Rules and Regulations Updated
The Board approved updated Arc Standards Document and Landscaping Responsibilities Documents effective July 1, 2021. Prior to approval, copies of documents with proposed changes were sent to all residents. One minor change was included in final document based on a resident comment.
ARC Violation
The Board voted to uphold our community documents and prior board action by requesting resident’s removal of the violation.
Donald J Jancin, Board Secretary
The above are not official minutes
Additional Information Outside of Board:
Resident Changes
House No./Previous owners
Sold to
21912 – John Riley
Michael & Patricia Sias
21891 – Al & Barbara Warf
Leigh & Betsy Wells
21896 – Bernie & Sharon Henely
John Scott & Sara Jackson
Estero Building Permit Information
A frequently asked question when doing projects in single family residence is do I need a building permit from the Village of Estero. The responsibility and decision is the home owners. It is not acceptable to say my contractor told me I didn’t need a permit.
The Village has provided a handy list regarding permits for work being performed. When in doubt you can phone the Community Development department in Estero Village for guidance at: 239-221-5036
I want to give the Masters residents heads up on the Moen flow valve. This was brought to our attention by the Pinehurst Association. The understanding was a few residents were having issues with broken water pipes.
I contracted Mike’s plumbing to install the Moen flow valve. I was not just concerned about a broken pipe I was also concerned about having a hot water tank go bad in the garage and leak, washer hoses breaking on washing machines.
I installed the valve by Mike’s plumbing on June 6 with the help of Jumpp To It Home Watch. There are a couple of additional items that need to be done. There must be power at the site and you need a strong Internet signal. Make sure the internet booster you may have to purchase is compatible with your specific modem installed by Xfinity.
The cost to Mike’s Plumbing was $850.82. The other costs may vary depending on who you contract. I hope this has been of some help. Service is visible on my phone.
The Masters at Pelican SoundHomeowners Association, Inc.
Minutes from the Board of Directors Meeting held April 14, 2021 via ZOOM Teleconference
Call to Order: The meeting was called to order at 3:01 P.M.
Quorum- A quorum of the board was noted with the following Board Members Present: Don Jancin, Jim Swanger, Susan Cohen and Dikran Ohannessian.
Proof of Notice – Notices were posted by per Florida statute.
Approval of Prior Meeting Minutes:
A Motion was made by Don Jancin to waive the reading and approve the meeting minutes of February 18, 2021 and March 16, 2021. The Motion was seconded by Susan Cohen and passed unanimously.
President’s Report: Dikran Ohannessian reported on the recent Pelican Sound Board Meeting in which the Pelican Sound Board will be discussing future Capital Improvements for the Master over the next ten years. In addition the Master discussed the installation of a lap pool and that more information should be available by September.
Treasurer’s Report: Susan Cohen reported that she has been involved in the payment approval process with Collier Financial and that she is currently awaiting the monthly financials from Collier Financial at this time.
Secretary’s Report: Don Jancin reported that the emergency contacts have been updated as we approach Hurricane Season.
Management Report: Heather Keel provided a report in which she reviewed the competitive bidding process and noted that multiple ARC deficiencies have been noted in the neighborhood. These items will be looked at further as the paint project comes to a close.
Paint Committee: Susan Cohen reported that the final homes are due to painted next week and then the Committee and Paint Contractor will work on punch out list items.
Tree Canopy Program Update: Jim Swanger reported that four canopy trees are in the process of being installed. To date one tree has been planted and three are pending installation. All four trees are Shady Lady Trees.
ARC Doc Updates: It was noted that the Association will update the ARC once per year. In addition, the Masters will monitor what Pelican Sound does and take into consideration their changes when doing the annual update. It was also noted that the addition of Shady Lady Trees needs to be amended in the current ARC documents.
Rodent Boxes: Heather Keel provided a report to the Board of Directors of Armstrong Pest Controls findings when completing the full inventory of the rodent boxes. Each home has three boxes owned by the Association that are serviced under the Armstrong Contract. It was noted that some homes have more than three due to owners adding boxes and that no more than three per home are serviced by the Association contract. The inventory of the boxes yielded a recommendation from Armstrong to replace 65 boxes that are in poor condition.
A Motion was made by Don Jancin to purchase and replace 65 boxes within the Community at a cost of $35.00 each for a total cost of $2,275.00. The Motion was seconded by Jim Swanger and passed unanimously.
Armstrong will install the new boxes at consecutive addresses and move any existing boxes in good shape to locations where they are needed at the other homes. This will allow the replacement program to be more easily tracked.
It was also noted that during the month of April the monthly service previously approved by the Board for January through April 2021 will be reduced to bimonthly. The next rodent station service will take place in June 2021.
A Motion was made by Susan Cohen to move to bimonthly service on the rodent stations. The Motion was seconded by Don Jancin and passed unanimously.
Irrigation by Mailboxes: An inventory of addresses in which irrigation heads directly affect the mailboxes was provided to management by Greenscapes. That inventory was in turn provided to the Board of Directors. It was noted that one homeowner had already had the head adjusted and was on the inventory and therefore Greenscapes will be asked to check the locations again. The Association also has an estimate for the cost to relocate heads that causing mailboxes to deteriorate faster than they should.
New Business:
Vendor Analysis Project: It was noted that the Board will be reviewing all vendors and quality of service.
Adjournment: There being no further business to discuss, the meeting was adjourned at 4:10 P.M.
At the February 18, 2021 Board meeting, the report on the Masters Mailbox Review was discussed. We noted that there is mailbox deterioration, with the largest factor coming from the sprinkler heads adjacent to the mailboxes directly spraying the mailbox posts. Masters Residents are responsible for changes in existing irrigation per our Landscaping document.
As a result, Greenscapes tested every property and identified 53 on which sprinkler head adjustments are required at an approximate cost of $68 each. These properties are:
* also need another sprinkler head because of configuration at an additional cost.
We are asking the residents of the houses listed above to contact Jami McGarvey at: jmcgarvey@greenscapesfl.com by August 1, 2021, to have their mailbox adjacent sprinkler heads adjusted.
Greenscapes will make all the necessary adjustments by September 30, 2021 and then bill residents directly those that signed up.
Please note that modifications will not be perfect as sod in places wraps around mailbox posts and there may be some overspray.
THE FOLLOWING IS A SUBSTANTIAL AMENDMENT OF THE PRIOR STANDARDS
SEE PRIOR STANDARDS FOR COMPARISON
The Masters Neighborhood Association
Landscaping Responsibilities
April 14, 2021
Landscaping is an important part of our community. Regular oversight and care by the Association and residents is needed to maintain the beautiful ambiance that we now enjoy, and ensure it continues for years to come.
This document outlines landscaping responsibilities and is part of the Masters Neighborhood Architectural Standards and Procedures.
Landscape Maintenance
The Masters Association engages a Landscaping Contractor to maintain our community landscape and offer convenient gardening services to owners.
The maintenance services provided by the Landscaping Contractor are considered a common expense paid for by the Association. The services include:
Turf care – mowing, edging and debris removal,
Ornamental, Palm, and tree care,
Fertilization application,
Integrated pest & weed management, and
Irrigation management.
However, tree, palm and other plant removal, replacement or new plantings are not common expenses. These costs are the homeowner’s responsibility.
Maintenance of Trellises and plant supporting structures, with or without plants, is not the responsibility of the Landscaping Contractor.
Annuals may be planted in homeowners existing beds without ARC approval. However, annuals must be maintained by the homeowner and removed or replaced by the homeowner at the end of the season. If care is not taken by the homeowner, and the annuals die or become unattractive, the Landscaping Contractor may remove the annuals without the homeowner’s permission and any labor charge will be assessed to the homeowner.
Canopy Street Trees
Live Oak trees were planted along the Masters Circle to create a broad canopy, as well as provide shade. As at the end of 2020, there were 11 Live Oaks in the River Ridge right of way and 67 Live Oaks in the utility easement. There were also eight Black Olive (Shady Lady) trees in the utility easement.
River Ridge right of way (ROW) – The ROW is the parcel of land between the edge of the roadway and 5 ½ feet to the start of the homeowners’ property. This is the River Ridge property with landscaping responsibilities assigned by the PSG&RC to the Association.
Utility Easement –This is part of the homeowner’s property and it extends from the edge of ROW to 10 feet into the homeowner’s property.
In 2021, four additional Black Olive (Shady Lady) trees were planted in the ROW and utility easement.
The Canopy Street Trees are the Live Oak and Shady Lady trees in the ROW and utility easement.
The landscape contractor is responsible for the trimming of the Canopy Street Trees(The Live Oak and Shady Lady trees in the ROW and utility easement).
In addition, the Association has the landscape contractor trim sable palms (typically six on each lot – 3 front and three rear) twice a year. They remove dead, dying and low hanging fronds, and inflorescence/seeds. Removal of the boot of the sabal palms is an additional cost at homeowner expense.
The boot refers to the part of the palm frond that wraps around the palm trunk. When the frond is cut off this is what is left attached to the trunk and held firmly in place
Homeowners are responsible for the trimming of all other trees.
Removal or replacement of trees, palms, and other plants and PSG&RC ARC applications
The PSG&RC ARC Guidelines and Procedure document includes guidelines on “Landscape”. All Homeowners are subject to these guidelines and are responsible for submitting the ARC application.
Removal and replacement of a tree, palm or shrub requires an ARC application. Replacement should preferably be with a similar plant tree, palm or shrub already existing in the Masters unless the existing plant is invasive or non-native.
Replacement of landscape planting other than a tree or palm with like-sized plantings in the same location does not require an ARC application.
Replacement of a perennial plant with another perennial plant does not require an ARC application.
The ARC application for the removal of Canopy Street Trees must include a rational for removal, a description of alternatives to removal that were considered, an arborist report as well as plans for removal.
If responsibility for plant replacement cost is not clear, i.e., on the property line, the Masters Board will determine the responsibility.
Plants that generally are good for the Masters might have some characteristics that may not be desirable for a specific location. The Masters Landscaping Contractor is available to help with options.
Aside from the Canopy Street Trees in the ROW, no additional trees may be planted in the ROW
Acceptable and not allowed plants, trees, palms, and shrubs are shown in the Appendix A.
Village of Estero requires that a lot have as a minimum two native trees.
Dead or dying trees, palms, and other plants
The replacement of all dead or dying trees, palms, and other plants, regardless of cause will be the responsibility of the homeowner,including those in the ROW and utility easement. The homeowner will bear the financial responsibility for the removal of these trees, palms, and other plants, and also for any attempts to save such plants by trimming, re-staking, or other mitigations.
Any plants not properly maintained will have to be removed. If owners do not take corrective action, Property Management will send a letter to the homeowner to replace the plants within a given date. Should action not be taken within the given date, the Masters Board will authorize Property Management to engage the Landscaping Contractor to replace the plants. The cost of this work will be added to the homeowner’s next Masters quarterly assessment.
Tree root damages
Driveways and utility lines may be damaged by tree roots. The homeowner is responsible for all repairs and any mitigation that may be required.
Weather related removal of fallen trees
Florida tree laws applies for removal of fallen trees and roots. The only exception is for fallen Canopy Street Trees where the Association will remove the trunk and root in ROW, the utility easement and on homeowner’s property.
Article VII, Section allows the Association at its discretion to remove landscaping storm debris from Lots.
Irrigation – Pelican Sound Property Management in conjunction with the CCD Water Conservancy District solely controls the irrigation system.
As irrigation water is rationed, homeowners are not allowed to set the timers. Violating the watering schedule can incur fines for both the homeowner and the Masters Association. The Association through the Landscaping Contractor is responsible for enforcing the irrigation schedule and any violation could cause the Association to be fined. Irrigation boxes must not be locked. Boxes found locked will have the locks removed at the homeowner’s expense.
If a broken sprinkler or water flowing from a property is noticed, report it immediately to the Masters Property Management. If the irrigation system does not seem to be operating properly or not functioning, report it to the Masters Property Management. The Masters Landscaping Contractor will periodically check all systems for timing, function, and coverage, and therefore the Landscaping Contractor must have access to the irrigation timers.
Maintenance of the irrigation system is part of our landscaping contract and is a common expense. However, if the homeowner requests any change to the original system, or if a contractor working for the homeowner damages the irrigation system, then the homeowner will be billed for the cost of the repairs. Should the Masters Landscaping Contractor cause damage they are responsible for the repairs.
Summary Chart
A summary chart of Live Oak tree responsibilities is included in Appendix B.
The Property Management Company and Landscaping Contractor
Currently, The Masters has engaged Frankly Coastal Property Management as its Property Management company and it oversees the Masters Landscaping Contractor, Greenscapes of Florida.
Any landscaping and/or irrigation problems are to be addressed to, the Masters Property Management company, at 239-774-7088. (Ask for the representative responsible for the Masters account at PSG&RC.) Property Management will notify the Landscaping Contractor.
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This policy may be changed or amended in whole or in part at future Masters Board meetings. It is up to the homeowner to keep current on landscaping policies.
Adopted – 12-15-06 and Revised – 01-19-09; 10-19-10; 12-14-10, 02-08-11, 11-06-20 and 04-14-21.
Appendix A
Acceptable and not allowed plants, trees, palms, and shrubs in the Masters
Acceptable (This is not a comprehensive list but is meant to be used as a selection guide)
Royal Palm – Location is a consideration because of very tall growth (one of the tallest of palms).
Foxtail Palm – Grows well to a medium height of 30 feet.
Christmas Palm – Self-pruning. Grows to 15 feet.
Pardo Palm – Grows to 20 feet with a trunk diameter of 1 to 1 ½ feet. Develops fruit.
Clarissa Boxwood Beauty – Small, slow-growing shrub with glossy, green leaves. Grows well in sandy soil, moderate to full sun.
Jasmine – Hearty, long-lived.
Mexican Heather – Excellent border or area planting. Low-growing, 10-18 inches. Good ground cover with small flowers all year round. Will last up to 3 years or more if cut back once a year.
Pigmy Date Palm – Decorative, lacy foliage. Added beauty in double and triple trunks. Grows to 9 feet.
Not Allowed
PSG&RC ARC – All trees listed in PSG&RC ARC Exhibit G “EXOTIC and INVASIVE TREES”.
Fruit trees – These trees litter and attract pests. Palms for this purpose are not considered trees.
Oleanders – Oleanders are very susceptible to scale and attract caterpillars.
Lantana – It is not a long-lived plant (12 to 18 months).
Bamboo – A high maintenance, spreading plant that will grow beyond its borders and is very difficult to remove once planted.
Bismarck Palm – Slow growing to a height of 50-60 feet, developing a 20-foot spread. Requires a lot of room. Two Bismarck Palms exist in our community; one at the back of 21892 and the one between 21835 and 21849. Both have been approved as exceptions.
Washingtonia Palms – Grows to 100 feet tall and are not self-pruning. If left in their natural state they develop large undergrowth of dead leaves.
Coconut Palm – Susceptible to lethal yellowing and once infected will spread to other coconuts and other species of palms.
Strelitzia (giant birds of paradise) – Mature height of 30 feet and spread of 15 feet.
Areca Palms – These palms litter and attract pests, including snakes. These cannot be trimmed and impact surrounding properties.
Appendix B
Masters – Tree Responsibility Matrix
ROW Canopy Street Trees
Easement Canopy Street Trees
Resident Property including non-Canopy Street Trees in easement
Property owner
River Ridge (not HOA)
Resident
Resident
Tree maintenance (trimming, fertilizing, and watering)
